Fire Safety

Fire Fighting System RFQ Template With Hazard Class and Standards

Name: Secured Engineers Private Limited — Noida (Delhi NCR)
Address: Supertech, Astralis Supernova, Sector 94, Noida, Uttar Pradesh, 201301, IN
Telephone: +91 70099 85817

22 October 2026 · 5 min read · by Secured Engineers Editorial Team

Title card reading Fire Fighting System RFQ Template With Hazard Class and Standards. — Title card. Not a photograph of a Secured Engineers site.

A fire fighting RFQ should give every bidder the hazard class, the building data, the governing standards, the scope split and the test and handover requirements, so all quotes are priced on one basis. Copy the template below, fill the project data, state the IS 15105 hazard class for each building, and ask for a priced BOQ with inclusions, exclusions and make list.

Part A: What goes into the project data sheet?

Bidders cannot price what they cannot see. Fill every row; where you do not know, write "to be confirmed by designer" instead of leaving it blank.

Field to fill	What to write	Mistake it prevents
Site and buildings	Address, each building with plan area, height, number of floors	Quotes for a different building count than you have
Occupancy per building	Process, storage, office, utilities, with area of each	A single class applied to a mixed-use site
Storage data	Commodity, category I to IV (see Part B), maximum stack or rack height, aisle width	A sprinkler design that fails when racking goes up
Approvals	Fire NOC status, approving authority, any conditions already issued, approved drawing number	A BOQ that prices something different from the drawing
Water source	Municipal, borewell or tanker, expected yield, existing tank	An undersized tank because the supply was assumed
Power	Incomer, DG capacity, point of supply for the pump panel	Pump power and cabling left with no owner
Existing systems	What is installed, its condition, what must stay in service during works	Hidden tie-in work and shutdown risk
Programme	Site availability, target completion, phasing	An unrealistic lead time accepted in the bid

Part B: How do you state the hazard class?

IS 15105 groups occupancies into light, ordinary (moderate) and high hazard, plus storage hazards in four commodity categories. The 2021 revision is listed as current by BIS. Its minimum design figures for sprinkler density and operating area are below; the designer must confirm them for your case.

Class	Typical occupancy in the standard	Minimum density and design area
Light	Offices, hospitals, hotels; compartments not above 126 m²	2.25 lpm/m² over 84 m²
Ordinary (moderate)	Engineering workshops, food and beverage plants, plastics, electronics, cement and many other factories	5 lpm/m² over 360 m²
High hazard (process)	Distilleries, paint and varnish, foam plastics, oil mills, saw mills	12.2 lpm/m² over 260 m²
Storage	Racked or stacked goods in four categories, by commodity	Ordinary-hazard density only up to 4.00 m (category I), 3.00 m (II), 2.10 m (III) and 1.25 m (IV); above that, high-hazard storage design, normally in the range of 25 to 50 lpm/m²

Write the class for each building in the RFQ, and add: "Bidder to confirm the class and design basis in the offer; any deviation to be priced separately." That sentence stops a bidder winning on a lighter class.

Part C: Which standards should the RFQ name?

List the standards by subsystem and say "latest edition unless the approved drawing states otherwise". The following are the standards the fire codes and the sprinkler standard point to; check each for a later revision.

Subsystem	Standard to name
Overall design basis	National Building Code of India 2016, Part 4, fire and life safety, and your state fire rules
Sprinkler systems	IS 15105 (2021 revision)
External hydrants and mains	IS 13039 (1991)
Internal hydrants and hose reels	IS 3844 (referred to in IS 13039)
Fire pumps	IS 12469 (referred to in IS 13039)
Water storage	IS 9668 (referred to in IS 13039)
Detection and alarm	IS 2189
Portable extinguishers	IS 2190

Part D: How do you split the scope?

List each item as supply, install, civil or power, and name the party. A line for every row below belongs in the BOQ.

Water: tank (underground or overhead), level indication, make-up arrangement, inlet and drain. Civil by owner or contractor, stated.
Pump room: main electric pump, jockey pump, standby diesel engine pump, control panel, manifold, ventilation and drainage. IS 13039 requires standby pumps from a different power source at 50 percent of the number of pumps, with a minimum of one and a maximum of two.
Mains and hydrants: ring main not smaller than 150 mm and laid not less than 1 m below ground (IS 13039); hydrants spaced at 30 m for high-hazard industry and 45 m for moderate hazard along the building line; two 63 mm hoses and a branch pipe per hydrant box where the plant has no brigade.
Sprinklers: heads by temperature rating and K-factor, control valves, flow switches, alarm gong, test and drain points.
Detection and alarm: panel loops, detectors by zone, call points, sounders, battery backup, cable protection.
Extinguishers: by fire class and area. Our extinguisher calculator and sprinkler calculator help check quantities.
Interfaces: power cabling to the pump panel, DG changeover, building openings, painting and signage.

Part E: What must the bidder test and hand over?

State the tests as pass criteria. IS 13039 asks for a pressure test at 150 percent of maximum working pressure for 2 hours after installation, and it names minimum pressures at the most remote hydrant of 3.5 kgf/cm² for light and moderate hazard and 5.25 kgf/cm² for high hazard. Ask the bidder to confirm these against the approved hydraulic calculation.

Hydrostatic test and flushing, witnessed, with signed certificates.
Pump performance test: duty point, auto-start on pressure drop, standby changeover.
Hydrant flow and pressure test at the remote end.
Alarm valve, flow switch and detection zone tests.
As-built drawings, O&M manuals, test certificates, make list with warranty terms.
Support for Fire NOC inspection and closure of the authority's comments.

Part F: What commercial terms and submission format should you ask for?

Ask for a priced BOQ in your format, with unit rates and a total for each subsystem, so you can compare line by line. Require a make list, a list of inclusions and exclusions, payment milestones tied to measured progress, a defects liability period, and a validity date for the offer. Retention and delay damages are commercial terms you set in your contract; state them in the RFQ so bidders price them. Ask for the contractor's licence for fire work in your state, three similar completed jobs, the site supervisor's name, and a programme. Our guide to evaluating fire protection quotes shows how to score what comes back, and the fire fighting BOQ guide lists items that bidders most often miss.

How Secured Engineers helps

We design fire fighting systems in-house and file the Fire NOC in-house, so we write RFQs and BOQs against the drawing the authority will approve. Fire, electrical, HVAC and solar can sit under one contract, which removes the interface gaps listed in Part D. We work from offices in Noida (Delhi NCR) and Ludhiana, with 535+ projects across 18+ states and 89.77% repeat clients. See the fire fighting systems page for what each system includes.

If you have a filled-in template, a drawing or quotations in hand, send them and we will mark what is missing or mismatched. Use the RFQ page to submit your package, message us on WhatsApp, or call +91 70099 85817.

Frequently asked

Why does an RFQ need the hazard class?

Sprinkler density, design area, pump duty and tank size all follow from the hazard class and, for warehouses, the storage category and height. If the RFQ leaves the class open, each bidder assumes a different one, and the lowest quote is often the one that assumed the lightest. State the class per building, or ask bidders to state theirs and the basis.

Should the RFQ ask for a design or a priced BOQ?

If you have an approved design, issue it with a BOQ in a fixed format and ask for unit rates. If you do not, ask for a design-and-build offer, but fix the hazard class, the standards and the test requirements so bids are comparable. Mixing the two, with a drawing that is not approved, produces quotes you cannot compare.

How many bidders should receive the RFQ?

Three to five usually gives a real comparison without a long evaluation. Send the same package, the same site visit slot and the same deadline to each, and answer every bidder's question to all of them in writing. Do not shortlist on price alone; check licences, similar work and who will supervise on site.

What should be excluded from a fire fighting package?

Whatever sits with another trade, stated as such: civil work for the tank and pump room, power supply up to the pump panel, the DG set, and building openings. The point is not to exclude items but to name an owner for each. Items with no owner become variation claims later.

Can I use this template for a fire NOC drawing?

It is a procurement document, not a drawing set. The NOC needs the authority's own forms and drawings, which your designer prepares. The template helps you buy the system the NOC drawing describes, so keep the RFQ scope aligned with the approved drawing and update both whenever the design changes.